Corporate Relocation Car Shipping

Streamline the Relocation Process for Your Staff and their Families

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Corporate Auto Transport That Works Around Your Employees, Not the Other Way Around

When a company relocates an employee, the vehicle is one of the most logistically complicated parts of the move. Driving across the country adds unnecessary miles, risk, and time that most employees and their families cannot afford during an already demanding transition. Hiring a random carrier without proper vetting is a liability. Ship A Car, Inc. provides corporate vehicle relocation services that take the vehicle transport piece completely off your HR team’s plate (and off the employee’s) so the focus stays on the job, the new location, and the move itself.

SAC works directly with HR departments, relocation management companies, and individual employees to coordinate door-to-door vehicle transport anywhere in the United States. We handle one car or multiple vehicles per employee, open and enclosed carrier options, and tight timelines tied to job start dates and lease transitions. No up-front deposit is required, pricing is transparent from the first quote, and a dedicated coordinator manages every shipment from booking to delivery. Call (866) 821-4555 to discuss your company’s relocation transport program, or request an estimate online that arrives by email.

Here's Why SAC is the Smart Choice for Corporate Relocation Car Shipping Services

Built Around the Employee Experience

Corporate relocation is stressful for employees and their families. Getting the car there on time and in the right condition is one less thing they should have to manage personally. SAC coordinates directly with the employee from the first contact: confirming pickup location, walking them through the process, scheduling around their availability, and keeping them updated throughout transit so they know exactly when their vehicle will arrive. For sport-specific relocation planning, see our guide to car shipping for professional athletes.

For employees making a long-distance move with a tight timeline tied to a job start date, SAC’s ability to dispatch quickly and communicate proactively makes a genuine difference. We have handled corporate relocations for employees at companies of all sizes, from small businesses moving a handful of staff per year to enterprise organizations with structured relocation programs managing dozens of employee moves annually. The employee experience is consistent either way.

One Account for Every Relocation

Companies that move employees regularly can run every relocation through one SAC account. When an employee relocates with a spouse or partner whose car also needs to move, both vehicles go on the same order and travel together where a carrier can take them.

HR departments and relocation management companies can establish a SAC corporate account with streamlined booking and consolidated invoicing. Whether your company moves five employees per year or fifty, a SAC corporate account makes booking simpler than arranging individual transport orders each time, and each vehicle is still priced on its own route and timing.

Reliable, On-Budget, On-Time Delivery

Corporate relocations have fixed timelines. Employees start jobs on specific dates, leases begin and end, and families coordinate school enrollment, housing, and personal logistics around a defined move window. A vehicle that arrives late (or worse, arrives damaged) disrupts everything downstream. SAC’s vetted carrier network and dedicated coordinator model is specifically built to deliver on the schedule the employee and employer are counting on.

SAC maintains an A+ rating with the Better Business Bureau and verified reviews across Google, ConsumerAffairs, and Transport Reviews that reflect the experience of real customers who trusted SAC with moves that mattered. For corporate relocation coordinators responsible for vendor selection, SAC’s track record with business clients is the evidence that the transport piece of your relocation program will be handled professionally and accountably on every move.

Corporate Relocation Car Shipping: Frequently Asked Questions

How does SAC work with HR departments and relocation management companies?

Can SAC transport more than one vehicle for the same employee?

How much notice does SAC need to arrange corporate vehicle transport?

Does the employee need to be present at pickup and delivery?

What if the employee's new housing is not ready at the expected delivery date?

Is the employee's vehicle insured during corporate relocation transport?

Can SAC handle international corporate relocations?

Thinking, happy and businessman on phone call in a car for travel communication and work. Smile, ideas and a young corporate employee in a taxi or transport while speaking on a mobile in the morning

Corporate Relocation Car Shipping Costs: What Affects Your Rate

Corporate Service Center Operator Using Phone

Corporate relocation vehicle transport pricing is based on the same core factors as standard auto transport, whoever is paying for the move. Here are the five key variables that determine the shipping cost for your employee’s vehicle:

1. Distance and Route

2. Vehicle Type and Size

3. Open vs. Enclosed Transport

4. How Corporate Accounts Are Priced

5. Timeline and Dispatch Urgency

Sample Pricing Estimates for Corporate Relocation Vehicle Transport:

Route

Est. Cost (Open)

Transit

Boston, MA to Washington, DC

$550 to $850

1-2 days

Chicago, IL to Dallas, TX

$950 to $1,300

2-3 days

New York, NY to Los Angeles, CA

$1,500 to $1,850

5-7 days

Our own open-carrier orders from New York to California since 2023 set the New York to Los Angeles row, the middle half of them, in that direction only. Boston to Washington and Chicago to Dallas reflect what our customers paid for open-carrier car moves of 300 to 600 miles and 900 to 1,200 miles between September 2025 and August 2026, again the middle half. An employee’s full-size SUV, a car that will not start, or a start date in the summer moving season can move the real quote for a relocation. Every price is confirmed by a transport specialist on the phone before dispatch: call (866) 821-4555 about your company’s program, or have the employee use the quote calculator to get an estimate by email.

Corporate Relocation Vehicle Transport Checklist

For HR coordinators and relocating employees alike, this checklist covers the key steps to prepare a vehicle for corporate relocation transport and ensure a smooth handoff from pickup to delivery.

1. Book Transport Early: Before the Move Date Is Locked

The single most effective thing an HR coordinator or employee can do to ensure a smooth corporate relocation transport is book as early as possible. Carrier availability on major relocation corridors is generally strong, but tight timelines tied to specific job start dates leave less room to optimize dispatch. Booking 7 to 14 days before the required pickup date gives SAC the best window to confirm a carrier at the most competitive rate.

For HR departments managing multiple simultaneous relocations during a company expansion or office consolidation, advance notice to SAC allows the transport coordinator to pre-plan dispatch across all moves and avoid carrier availability conflicts on the same routes. Early booking is especially important for relocations that target the same origin or destination, such as multiple employees all moving from one city to a new headquarters.

2. Confirm the Exact Pickup and Delivery Addresses

The pickup address should reflect where the vehicle will actually be when the carrier arrives: the employee’s current home address, their apartment building, or their workplace if that is the agreed pickup point. For deliveries, the address should be the employee’s new home, the new office, or a temporary address if their housing is not finalized by the transport date.

For employees who have not yet secured their new housing at booking time, provide a temporary delivery address such as the corporate office or a short-term rental. Your SAC coordinator can update the delivery address as the move progresses, but having a confirmed delivery destination at dispatch helps the carrier plan the route and reduces the chance of a delay at the delivery end.

3. Remove All Personal Belongings from the Vehicle Before Pickup

Carriers are not authorized to transport personal items inside the vehicle during auto transport, and they are not liable for anything left inside. Before the pickup date, the employee should remove all personal belongings, documents, valuables, electronics, and any loose items from the vehicle interior, trunk, and cargo area.

This step is easy to overlook in the middle of a hectic corporate move when the employee is juggling housing, job logistics, and family coordination simultaneously. Building a vehicle clearout reminder into your HR relocation checklist (sent a few days before the scheduled pickup) is a simple way to ensure this step is not missed. Remind employees to remove any garage door openers, parking permits, or access cards from the vehicle as well.

4. Document the Vehicle's Condition with Photos at Pickup

Before the carrier arrives, the employee or their representative should take time-stamped photos of the vehicle: front, rear, both sides, roof if accessible, and any areas with pre-existing damage. The carrier driver will complete a Bill of Lading condition report at pickup. The employee or representative should review the report and ensure any pre-existing damage is accurately noted before signing.

For corporate relocation programs where the company covers the transport cost, having a complete condition photo record protects both the employee and the employer in any post-delivery damage discussion. If the company uses a relocation management company, provide the Bill of Lading copies for their records. SAC can supply transport documentation for every shipment on request.

5. Leave Approximately a Quarter Tank of Fuel in the Vehicle

Keep the vehicle’s fuel level at approximately a quarter tank before transport pickup. This is sufficient for the driver to load the vehicle, maneuver it on the carrier, and unload it at the destination without running short. Full tanks add unnecessary weight to the carrier load and are not required or recommended for transport.

For employees shipping electric vehicles as part of a corporate relocation, ensure the battery is charged to at least 20 to 30 percent before pickup to allow for loading and unloading under the vehicle’s own power. Alert your SAC coordinator at booking if the vehicle is electric so the carrier can be confirmed as EV-capable for the route.

6. Disable Any Aftermarket Alarms Before Transport

Factory alarm systems are not typically triggered by the loading and transit process, but aftermarket alarms (particularly those with motion sensors or tilt sensors) can activate during transport and drain the battery before delivery. If the vehicle has an aftermarket alarm system, disable it before handing the vehicle over to the carrier at pickup.

Provide the employee with a reminder about this step before their pickup date, particularly if the vehicle is one of many in a high-volume relocation program where individual vehicle prep may be less closely monitored. A vehicle with a dead battery on delivery (after a cross-country transport) is inconvenient for the employee and creates a poor first impression of the relocation transport experience. Disabling aftermarket alarms takes seconds and removes a likely cause of this issue.

7. Confirm the Delivery Receiving Arrangement in Advance

Someone must be available to receive the vehicle at delivery and sign the Bill of Lading condition report. For employees whose new housing is not yet fully set up at the time of delivery, this may require coordinating with a property manager, a family member, or a colleague at the new office. The delivery contact and their availability should be confirmed with your SAC coordinator before the carrier dispatches.

For HR departments managing the relocation program, following up with the employee a day or two before the expected delivery date to confirm the receiving arrangement is a simple step that prevents a significant delay. A carrier that arrives at a delivery address with no one available to receive the vehicle has limited options and may need to reschedule, which extends the delivery timeline and causes unnecessary stress for the employee. Confirming delivery availability in advance closes the last gap in an otherwise seamless corporate relocation transport.

Nationwide Corporate Relocation Transport: Every State, Every Route

Ship A Car, Inc. provides corporate relocation vehicle transport in all 50 states, covering every major employment corridor and relocation route in the country. Whether your company is moving employees between coastal offices, from Midwest headquarters to Sun Belt growth markets, or between any two points in the continental US, SAC has the carrier availability to dispatch quickly and deliver reliably on any route. Our network of 15,000 plus vetted carriers operates on every major lane year-round, with consistent availability on the routes that corporate relocation programs depend on most.

SAC also handles corporate relocation transport to Hawaii and Alaska for employees moving to those states, including coordination of the ocean freight leg from mainland departure ports. For companies with employees relocating internationally, SAC covers the domestic transport to the departure port and can connect you with qualified international freight partners for the overseas segment. Wherever your employees are moving, SAC has the experience and the network to handle the vehicle transport piece professionally and on time.

Flexible, Secure Payment for Corporate Relocation Transport

Ship A Car, Inc. offers payment options that work for both corporate billing and individual employee reimbursement scenarios. We accept all major credit cards, ACH bank transfers, and select business payment platforms. Corporate accounts can be set up with consolidated invoicing on a monthly cycle, making it straightforward for your finance or accounts payable team to reconcile relocation transport costs against your overall relocation program budget. Our payment system uses industry-standard encryption at every step to protect your company’s financial data.

No up-front deposit is required on any order. The rate in your SAC quote is the rate your company pays, with no fuel surcharges added at pickup, no processing fees after booking, and no unexpected charges at delivery. For HR departments and relocation management companies where transport cost accuracy is important for per-employee relocation budget tracking, SAC’s fixed, transparent pricing means every line item on your invoice reflects exactly what was agreed at booking. Detailed cost documentation is available for every shipment to support reimbursement processing, relocation program reporting, and vendor cost reviews.

Professional Handling for Every Employee Vehicle

SAC works exclusively with carriers who use proper wheel straps, ratchet tie-down systems, and professional loading procedures designed to prevent vehicle contact and movement during transit. For most corporate relocation vehicles (sedans, crossovers, and standard SUVs), open multi-car haulers with professional loading are the appropriate and cost-effective transport method. Every carrier in SAC’s network is vetted for equipment condition, insurance compliance, and operating credentials before being dispatched on any corporate relocation order.

For employees relocating with higher-value or specialty vehicles (luxury cars, sports cars, low-clearance performance vehicles, or classic and collector cars), SAC offers enclosed transport with soft tie-down systems that protect the vehicle’s finish during loading and unloading. Electric vehicles, modified vehicles, and oversized vehicles can all be accommodated within SAC’s carrier network with the appropriate equipment configuration. Your coordinator identifies the right carrier for every vehicle type before dispatch so nothing is mishandled or assigned to the wrong carrier.

Dedicated Coordinator for Every Corporate Relocation Shipment

Every SAC corporate relocation order is managed by a dedicated coordinator who serves as the single point of contact for both the HR team and the employee throughout the transport. Your coordinator handles carrier dispatch, pickup scheduling with the employee, transit updates, delivery confirmation, and all documentation from booking through delivery. Neither the HR department nor the relocating employee has to manage the transport logistics. That is entirely SAC’s responsibility.

For companies with active relocation programs, SAC assigns a consistent coordinator to the corporate account so your HR team works with the same person on every move. This consistency means faster booking, fewer questions, and a coordinator who already understands your company’s relocation process and preferences. Employees receive the same professional, attentive communication from their first contact with SAC through to vehicle delivery, which reflects well on the overall relocation experience your company provides. Call (866) 821-4555 to set up your corporate account and get your dedicated coordinator assigned today.

Please note: Prices shown for the sample routes come from our own orders and can change with route and season.

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